About Us:
Hottel & Willis, P.C. is a dynamic and growing accounting firm dedicated to providing exceptional tax, accounting, advisory and consulting services. We pride ourselves on delivering high-quality, personalized solutions tailored to meet each client’s unique needs. Our firm values flexibility, adaptability, and a commitment to excellence. We are seeking a skilled and motivated Administrative Assistant to join our team and support our mission of delivering outstanding service in a technology-driven environment.
Position Overview:
We are looking for an Administrative Assistant to provide crucial clerical support to our team. The successful candidate will be responsible for a variety of administrative tasks, ensuring smooth operation and excellent client service, and supporting management members with their day-to-day needs.
Key Responsibilities:
- Coordinate meetings and conference calls, including arranging rooms, technical resources, and catering.
- Draft and edit correspondence for assigned management.
- Assist with front office reception duties, including greeting clients and handling calls.
- Provide office services relief, such as managing mail and correspondence.
- Oversee the stocking of kitchen supplies and maintain inventory of office supplies.
- Handle document management tasks, including copying, collating, scanning, and filing.
- Maintain and update calendars for assigned Partners and other team members.
- Interact with clients in person and over the phone.
- Ensure the professional appearance of conference rooms and common areas.
- Process and send tax returns and client invoices.
- Assist with scheduling client appointments and coordinating team events.
Qualifications:
- Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
- Experience: Minimum of three years of administrative experience in a professional services firm, or one year with a Bachelor’s degree.
- Software: Advanced proficiency in Microsoft Office Suite and Adobe Acrobat required; experience with CCH Axcess and Caseware preferred.
Skills & Abilities:
- Exceptional verbal and written communication skills with a strong grasp of grammar and punctuation.
- Ability to work in a deadline-driven environment, managing multiple projects with attention to detail.
- Maintain confidentiality and understand the importance of sensitive information.
- Effective communication and collaboration with professionals at all levels.
- Proficient in Microsoft Excel, Word, and Outlook.
- Superior client service skills with the ability to multitask and work independently or in coordination with others.
- Experienced with multi-line telephone systems.
What We Offer:
- A collaborative and supportive work environment.
- Opportunities for professional growth and development.
- Competitive salary and benefits package.
How to Apply:
To apply, please apply for the position through the Apply link below or submit your resume and cover letter to hwmail@hottelandwillis.com. In your cover letter, please explain why you are a great fit for this role and how your background aligns with our company values.
Equal Opportunity Employer:
Hottel & Willis, P.C. is an Equal Opportunity Employer.
